MNYPAA Bidding Requirements

The completion of the following requirements must be met , in writing and a presented in the form of a “Bid Packet” to be considered a MNYPAA Bid Committee. Two copies of this “packet” must be presented to the Advisory Council Chairperson after the Friday night speaker of the Conference. Digital copies of the Bid Packet will be e-mailed 14 days prior to the conference to mnypaaadvisory@gmail.com. All bids will be considered.

  1. We strongly encourage members of all ages to participate; however, we do ask that each committee have at least two members who have one or more years of sobriety.

  2. Bid cities must have commitments from at least two hotels including dates showing availability of main ballroom and panel/meeting rooms in the hotels, and proof that the hotels require no commitments as to the number of people attending.

  3. Supply a list of any large-scale AA activities, and other major city events that are scheduled near the proposed conference dates to demonstrate due diligence of avoiding conflicts with other events.

  4. Bid cities must provide two statements of support from the AA area chairperson, current or former delegate to the general service conference or the intergroup secretary.

  5. Bid Cities will be required to provide financial records from all committee activities, demonstrating financial autonomy and responsibility within the spirit of AA’s Twelve Traditions.

  6. Bid cities must notify the Advisory Council 30 days prior to the annual MNYPAA conference with their intent to bid. This will be sent by e-mail to mnypaaadvisory@gmail.com.

  7. Bid cities must present their bid to the Advisory Council at the Saturday morning bid session in 30 minutes or less.

  8. The Bid Committee must provide a concise, written statement illustrating the need for this conference in their area.

  9. Bid cities must have available a temporary pre-registration flyer. Do not include future conference dates or hotel information.

  10. Bid cities are to provide 2 complete copies of the above stated bid requirements (Bid Packet) to the Advisory Council Chairperson after the Friday night speaker of the Conference. Digital copies of the Bid Packet will be e-mailed 14 days prior to the conference to mnypaaadvisory@gmail.com. All bids will be considered.

  11. Prospective Bid Committees must read, understand and be prepared to agree with the requirement as written in the Host Committee Responsibilities.